Bylaws of the Practice Management Club
Article I—NAME OF OPERATION
This group shall be known as the Practice Management Club (hereinafter referred to as PMC, or the Club).
The activities of the PMC shall be directed and supervised by the officers.
Section 1--Statement of Purpose
- The primary purpose of the Club shall be the study of various aspects of Practice Management in Dentistry, along with any other subjects coincident with the advancement of better dentistry in general, as may be selected by the members.
- The Club shall also act as an association of mutual friendship, fostering professional and personal support amongst its members.
Section 2--Financial Classification
The Study Club shall be a non-profit organization, in that all monies collected by the Study Club shall be used for the above described purposes.
Section 1--Categories of Membership
Membership shall be of two types: Active, Retired.
- Active: Dentists who maintain a private practice in the field of Dentistry.
- Retired: Dentists who have fully retired from private practice, who were previously active members.
Section 2--Maximum Number of Members
Membership shall be limited to 25 people.
Section 3--Minimum Number of Members
The minimum number of members 16 active members
Section 4--Cross Coverage Agreement Requirement
New members will be required to join the PMC Cross-Coverage Group if they are actively practicing general dentistry.
Section 5--Support of Organized Dentistry
Members must be affiliates in good standing in the American Dental Association, and their local component dental society, and abide by the ADA Code of Ethics.
Section 5--New Members
- Individuals being considered for active membership will be invited to one meeting as a guest of an Active member, to observe the activities of the Club, and to meet the other members.
- At the conclusion of the introductory session, the applicant will be dismissed, Club members will open a discussion, and the individual may be nominated and voted for membership.
- Election for membership will be made by written ballot, and must be accepted by a unanimous vote.
- New members shall immediately be responsible for their annual dues, prorated for meetings already past.
Section 6--Membership Status
Members will be considered in good standing if they:
- Have paid annual dues by the deadline;
- Are attending meetings on a regular basis;
- Are abiding by the Club bylaws.
Section 7--Loss of Membership
The following conditions may result in loss of PMC membership:
- Personal resignation in writing;
- By two-thirds vote of membership (reasons may be: inappropriate conduct, malpractice, failure to actively contribute to Club, loss of dental license, multiple unexcused absences in one year, etc.);
- Failure to pay dues by specified deadlines as in Article VI section 2.
Section 1--Officer Classifications
The officers of the Study Club shall be:
- Vice President
Section 2--Term of Office
- The term of office for officers shall be 1 year.
- Transition of officers will occur at the close of the final meeting of the year.
Section 3--Rotation of Officers
- The President and the Vice President of the Practice Management Club will serve in alphabetical order of last name.
- The Vice President will become the President the following year.
- No members shall repeat these offices until all members have served a term.
Section 4--Inclusion of New Members Into Officer Rotation
New members will be placed into the rotation to be Vice President and President as soon as possible after their 2nd year of membership.
Section 5--Filling Vacancies
- If the President is unable to complete his duties during the first half of the year, the Vice President will become President.Â If this occurs in the second half of the year, a temporary President will be elected by majority vote.
- If the Vice President is unable to complete his duties during the first half of the year, the new Vice President will be the next alphabetical member of the group.Â If this occurs in the second half of the year, a temporary Vice President will be elected by majority vote.
Section 6--Removal of Officers
An officer may be removed from office prior to the expiration of their full term by a two-thirds affirmative vote of the membership.
Article V—DUTIES OF THE OFFICERS
- Preside at all meetings and maintain order;
- Inform the membership of meeting dates, and agenda of each meeting;
- Arrange all programs, speakers, and facilities;
- Arrange transportation and accommodations for speakers;
- Issue notices;
- Decide tie votes.
Section 2--Vice President
- Assist the President in the performance of his duties;
- Assume the President's duties should he be incapacitated;
- Collect and receive funds; make disbursements of funds;
- Deposit all monies in the name and to the credit of the Club in a timely manner;
- Maintain all PMC records and pass on to successor;
- Direct and coordinate all In-Office Aid Group activities of the group;
- Furnish periodic financial reports to the membership at the meetings;
- Maintain a current PMC Roster.
Article VI—DUES AND OTHER MONIES
Section 1--Determination of Dues Amount
Dues shall be determined annually at the final meeting of the year. Adjustments in annual dues may be made by two-thirds vote of active members.
Section 2--Dues Payment Deadlines
To renew annual membership, dues must be paid on or before the first annual meeting in the fall.
Section 3--Special Assessments
- Special assessments may be levied by two-thirds affirmative vote of membership.
Section 4--Use of Dues
All monies collected by Study Club shall be used to fund current and future operations of the Club. Disbursements include, but are not limited to:
- Speaker honorarium;
- Speaker airfare, lodging, meals;
- Reimbursement of supplies purchased by officers or other members;
- Meals on meeting days;
- Seminar room rent;
- Expenses for special meetings, seminars, or events.
Should the Study Club disband for any reason, the balance of the assets after payment of debts shall be distributed equally among the current members in good standing.
A quorum shall constitute a minimum of 50% of the active membership at a meeting.
Section 2--Meeting Schedule
- The Club shall meet on the first Tuesday of the months of September, October, November, December, February, March, and May.
- Schedule may be adjusted for holidays by a simple majority vote of active members.
- The dates and place of future meetings will be decided by the President, who will be responsible for notifying all members.
Section 3--Meeting Activities
Each meeting may consist of presentations by speakers, presentations by members, demonstrations, round table discussions, club business, and any other matters determined by the current President.
Section 4--Final Annual Meeting
At the final meeting of the year, dues for the upcoming year will be set, and the change of officers will occur.
Section 5--Extra Meetings and Events
Extra meetings and special events may be planned from time to time. Funding for these events will come out of Club funds, special assessment, or both, as decided by a majority vote of all members.
Every effort must be made by the membership to attend all meetings to ensure a tightly knit and smoothly operated group.
Article IX—MEMBER DUTIES, PRIVILEGES, OBLIGATIONS
- Pay dues by the predetermined due dates;
- Read and respond to Club correspondences in a timely manner;
- Attend monthly meetings on a regular basis;
- Actively contribute to discussions;
- Make suggestions for upcoming speakers or round table discussions;
- Fulfill the Duties of the Officers when it is their turn in the rotation.
Article XI—AMENDMENTS AND PARLIAMENTARY AUTHORITY
- Amendments of these bylaws may be made at any regular meeting of the Club by a two-thirds majority vote of the members present, the proposed amendment having been submitted at the previous meeting, and sent to all members by letter or email.
- Without such notice, the bylaws may be amended by unanimous vote.
Section 2--Rules of Order
The questions of order not provided in these bylaws shall be decided by Roberts' Revised Rules of Order.